My Stand
What is included in my contract?
- Exhibitor contracts are for RAW FLOOR SPACE ONLY, unless otherwise agreed
- Please check your contract for details
- All exhibitors MUST order or supply carpet/ flooring and walls for their stand, as a minimum
How do I find out my stand number and size?
Where can I view my exhibitor listing?
Building My Stand
How do I order a stand package, carpet, electrics, graphics etc?
- Emblem Events & Exhibitions are the official general services contractor for the event
- They can provide stand fittings, services and utilities
- Please visit the Stand Services Page to place your orders
What do I need to order/ supply?
- All stands MUST have walls and carpet/ flooring
- Please note that pop-up/ roller banners are not considered walling and will need to be accompanied by shell scheme
- Please visit the Stand Services Page to place your orders
I have ordered a Stand Package and am bringing a backdrop – what is the height of the stand/ will my backdrop fit?
- The height of the shell scheme walls in a stand package are 2.5m high
- A ceiling grid and fascia will be installed giving you a final clearance height of 2.43m
- If you backdrop/ banner/ pop-ups exceed 2.43m, please contact Sales@emblemevents.co.uk to request your ceiling grid is not installed (approval dependant on stand size, configuration, etc.)
Can I use my own stand builder?
- You are welcome to appoint your own contractor to install a custom-build stand for you
- Please make sure your contractor is familiar with the contents of this manual
- Please complete Compulsory Stand Form 3 no later than 14 May 2025
- Make sure the stand design adheres to our Display Rules & Regulations
- Your stand builder must submit the following documents to Event Support Solutions (plans@eventsupportsolutions.com), no later than 14 May 2025:
- Scalable plan view drawings showing all dimensions and location of all stand-fitting, construction, furniture and exhibits
- Elevation view drawings showing all heights, including any rigging
- Risk Assessment for the build and dismantle of the stand
- Method Statement for the build and dismantle of the stand
- CDM Phase Plan for the construction and dismantle phases
- Details of any rigging (suspended elements from the hall ceiling)
- List of stand fitting materials confirming their compliance with eGuide regulations
- Proof of insurance
- Authorisation to Build will only be issued upon the receipt and review of these documents
- To submit these documents, please click HERE
What is the maximum build height for my stand?
- The maximum stand build height is 4m
- Stands that exceed the 4m build height may be permissible, subject to certification by a qualified Structural Engineer
What is the floor loading capacity in the halls?
- The hall floors, including duct covers and the floor above the tunnels or other subways, can withstand a loading of 20 tonnes per square metre (2 tonnes per square foot)
- Base plates should be designed to limit the compressive stress on the floor of the Building to 200KN per sqm unless the total load on a base plate is 50KN or less, in which case a minimum 300mm square plate must be used
Do I need insurance?
- YES – whilst the organisers take every precaution to protect your property during the event, we are not responsible for any loss or damage
- You must ensure you take out adequate insurance cover for the period of your participation
- You are responsible for insuring against any legal liability incurred in respect of injury or damage to property belonging to third parties
- Both your employers liability and public liability insurance values should be not less than £5 million each, per occurrence
Can I use batteries to power my stand?
- No – The use of batteries to provide mains stand power is strictly prohibited, as batteries are not currently considered to be a safe source of power
- The NEC requires that all batteries brought into the venue must be UN38.3 Certified
- Prototype batteries may be permitted but both the organiser and venue must be informed of their presence prior to the event
- Please email juliette.rogers@event-partners.com if you are planning to bring a prototype battery
- For the Safety Operational Policy on the display of Lithium Ion Batteries (not in vehicles) please click HERE
Ordering Services and Equipment for My Stand
Who are the main contractors for the event?
- Please visit the Stand Services Page to view our official contactors, the services they are able to offer you and the necessary order forms/ contact details
Event Schedule – to view the full schedule please click HERE
When can I build-up my stand?
- Custom-Build Stand Contractors:
- Monday 07 July 2025: 9.00am – 7.00pm
- Tuesday 08 July 2025: 7.00am – 7.00pm
- Shell Scheme Exhibitors:
- Tuesday 08 July 2025: 9.00am – 7.00pm
- Whist Exhibitors have access from 9.00am, please note, stand order deliveries will still be rolling out throughout the morning. We strongly recommend coming in from 12.00pm.
- All Exhibitors will also have access to the Halls from 8.00am on Wednesday 09 July and Thursday 10 May, prior to the show opening at 9.30am
What are the show opening hours?
- Wednesday 09 July 2025: 9.30am – 4.30pm
- Wednesday 09 July 2025: 4.30pm – 5.30pm (Evening Receptions)
- Thursday 10 July 2025: 9.30am – 4.00pm
When can I breakdown my stand?
- The show closes on 10 July 2025 at 4.00pm; breakdown will commence at 4.30pm
- 30 mins will be required after show close to ensure visitors have vacated the halls and the mains power has been switched off
- At 4.30pm:
- Exhibits can be removed from the halls
- Structural dismantling of stands can commence
- Stored empties/ crates will be delivered to stands
Exhibitor Badges and Customer Invitations
How do I get my exhibitor badge?
- Please click HERE to order your exhibitor badges
- Badges are complimentary and unlimited
- You can print your badge onsite at the Registration Area in the entrances to Halls 6 & 7
- NOTE: if you are using your own contractor to build your stand, it is not necessary to register them for exhibitor badges
How do I invite my customers to the event?
- As an exhibitor, you will have the opportunity to invite clients or nominate individuals, as VIP guests
- For more information please contact our VIP Relationship Manager, Sarah Daniels: sarah.daniels@event-partners.com
What do I get access to?
Please wear your exhibitor badge at all times onsite to access the following:
- Exhibition Halls 6 & 7 at the NEC, Birmingham
- Advanced Materials Show and Advanced Ceramics Show conference, taking place in Hall 7. To view the conference agenda please visit our website
- The Graphene Council conference taking place in Hall 6
- Technology Showcase taking place in Hall 6
- Evening Receptions in the halls on Wednesday 09 July 2025, 4.30pm – 5.30pm
Shipping & Handling
Can I hand-carry items for my stand into the hall myself?
- You are welcome to hand-carry smaller items into the hall, or use your own trolley
- Exhibitors hand carrying items should enter the building via the Atrium entrance and access the halls from the front
- The NEC operates free shuttle buses that run continuously around the NEC site and car parks during events, usually starting one hour before and finishing one hour after the exhibition. (Available on show open days only).
- If you require forklift assistance for larger items, you must pre-order this service from our our official Shipping & Handling partner, DB Event Logistics
- Please visit the Stand Services Page to place your orders
Where can I ship my materials to?
- Please visit the Stand Services Page for full shipping instructions
- If you are shipping directly to the venue, please either ensure that a representative from your company is there to receive the shipment, or, coordinate the delivery with our our official Shipping & Handling partner, DB Event Logistics
- Alternatively, consider making use of the advance warehouse facility provided by DB Event Logistics, for your shipments
Travel Information
What is the venue address?
- Halls 6 & 7, NEC (National Exhibition Centre), North Ave, Marston Green, Birmingham, B40 1NT
How do I get to the venue?
I am driving to the venue – where can I park and what is the cost?
- To view the NEC Site Map, please click HERE
- Please view the NEC Parking & Traffic Information Leaflet
- When you arrive at the NEC, please follow the digital road signage for AMSACS BCSVEX
- Build-up
- Exhibitors who need to use the lorry way at the rear of Halls 6 & 7 to unload:
- Should report to the designated lorry park (North 12) for the show
- From here you will be directed down to the rear of the relevant halls when space becomes available
- Lorry way access, if required, MUST be booked in advance of arriving onsite using the NEC’s Online Event Delivery System, Voyage Control
- To use Voyage Control, please set up an account.
- Please note the overstay charge is £100.00 for all build up days, if a vehicle has exceeded its unloading time and removal has been requested but not actioned.
- This event is not a ‘Deposit System’ event
- Please click HERE to access Voyage Control
- Please click HERE for Voyage Control instructions
- Once unloaded you will be directed to relocate your vehicle to the designated car parks
- Exhibitors who can hand carry smaller items (or have use of own trolley) into Halls 6 & 7:
- Please use the designated car park (North 3) and enter the building via the Atrium 1 entrance to access the halls from the front
- The NEC operates free shuttle buses that run continuously around the NEC site and car parks during events, usually starting one hour before and finishing one hour after the exhibition. (Available on show open days only).
- NOTE: there is no cost to park at the NEC during the build-up phase
- Show Open Days
- 2 x complimentary passes will be provided per stand for parking in the designated car parks (North 2 – 5) on show open days (09 – 10 July 2025)
- These passes can be collected from the Organiser at the Exhibitor Services Desk (Stand #920) on 08 July 2025 from 1.00pm – 4.00pm, alternatively, you can pick up your parking passes on the day of your arrival, if this is a show open day, as these are checked on departure
- Additional standard parking is available from £13.95; view options HERE
- Alternatively, Exhibitor Advantage Parking can be booked, subject to availability
- EV Charging can be found opposite Gate 1, next to the Starbucks drive-thru
I need to book a hotel – have you secured any preferential rates at nearby?
Facilities/ Services/ Other
What facilities are there at the show?
- Toilets – in the Atrium, at the front of the halls and inside the halls, at the back
- Take a break zone – next to Atrium Entrance 3
- Cloakroom, phone charging, and cashpoint facilities – in the Atrium, at the front of the halls
- Bottle refill stations – in the Atrium next to Subway and outside Hall 20
- Build-up/ Breakdown Catering Outlets – will be open in the Atrium
- Show Open Catering Outlets – will be open at the rear of both halls
Is there free Wi-Fi?
- The NEC provides a free Wi-Fi service named _NEC FREE WI-FI; no code is required to access it
- This Wi-Fi network can understandably become highly trafficked/ saturated incredibly quickly; it is suitable for light browsing only and connectivity is not guaranteed
- Exhibitors who require guaranteed internet access on their stand should order a hard-line connection from the NEC
- Please visit the Stand Services Page to place your orders
Is stand cleaning provided?
- A pre-clean of all exhibition stands prior to the start of the show is included
- A daily clean of all exhibition stands during the show is included
- This cleaning comprises of vacuuming of stands and removal of normal waste/ rubbish
- This service excludes the cleaning of exhibits and upper levels of multi-storey stands
- Further cleaning requirements can be ordered from the NEC
- Please visit the Stand Services Page to place your orders
Will there be security?
- General hall security will be provided during build-up, show open days and breakdown
- The halls will also be locked and patrolled overnight
- Exhibitors are reminded take their own precautions against theft, and be vigilant at all times
- If you have high value items like equipment/ machinery on your stand, you may wish to order your own dedicated on-stand security personnel from the NEC
- Please visit the Stand Services Page to place your orders
Can I book a meeting/ conference room?
- Contact the venue directly, who will be able to advise of meeting room availability and costs: Nec-Conferences@necgroup.co.uk
- Please mention the show name and dates in your email, so the enquiry is handled by the correct person
Can I serve coffee on my stand?
- If you are bringing your own coffee machine, there is a daily fee of £245 + VAT, payable to Amadeus, the NEC exclusive caterer
- Alternatively, Amadeus offer both On-Stand Hospitality and a Food Delivery Service
- To make arrangements to bring your own coffee machine, or to place a catering order, please contact: adrian.santos@amadeusfood.co.uk
Can I distribute literature?
- Exhibitors are not permitted to distribute their literature in feature areas on the show floor such as Registration, theatres, networking lounges etc, unless this has been agreed with the Organiser as part of a sponsorship package.
- Exhibitors are also not permitted to flyer in public spaces outside the hall or at the hall entrance itself or in the aisles of the event.
- Distribution of exhibitor materials must take place within the stand space purchased.
I have a question that is not covered in the FAQ’s – who do I contact?
