Speaker FAQ’s


When and where are these co-located events taking place? How do I get there?

The Advanced Materials Show, Advanced Ceramics Show, Battery Cells & Systems Expo and Vehicle Electrification Expo take place 28 – 29 June 2023 at Halls 3 and 3A, NEC, Birmingham, UK.

The times listed below are for the start of the programme and we recommend you arrive in plenty of time to be seated by the show running times. 

Running Times Battery Cells & Systems Expo & Vehicle Electrification Expo
Hall 3
The Advanced Materials Show & The Advanced Ceramics Show,
Hall 3A
Day 1
May 15th
9.45am – 4.30pm 9.45am – 4.30pm
Day 2 May 16th 10am – 4.30pm 10am – 4.30pm


Venue Address:

Halls 3 & 3A, NEC (The National Exhibition Centre), Birmingham, North Ave, Marston Green, Birmingham B40 1NT

  • For travel advice, please click HERE
  • To view the site map, please click HERE
  • The NEC is a large venue, please allow plenty of time for your arrival and journey to the halls

I am driving to the venue – where can I park and what is the cost?

  • When you arrive at the NEC, please follow the digital road signage for ADV MATERIALS / BATT EV EXPOS
  • There is plenty of parking available at the venue and you can pre-pay by visiting THIS LINK
  • Prices start from around £13 a day and pre-booking gives a discount

I prefer not to drive, what options do I have?

  • The NEC is well connected by rail, road and air
  • To review information on how to arrive at the venue by various transport options, please click HERE

Who is my main point of contact when I arrive?


  • Please ensure you have confirmed your mobile number (or that of a member of staff who is accompanying you) prior to the event, just in case we need to contact you onsite.
  • Your mobile number is for our production purposes only and will NOT be shared/ passed on to third parties.

When should I arrive and where do I go?

  • If you are a Speaker, Moderator, Chair or Panellist at the event then please check-in at the Speaker Room no later than 1 HOUR prior to the start of your session
  • The Speaker Room is located in the suite of offices next to the Hall 3 and 3A Entrance and will be clearly signposted
  • Upon arrival, if you have not already pre-printed your speaker badge at home, please do so at one of the badge collection counters in one of the entrances to Halls 3 & 3A
  • Arriving well in advance of your session will allow time for you to meet with the production team/ onsite technicians to review your final presentation file and familiarise yourself with the theatre and AV set-up. We want to make sure you are 100% comfortable when you step up on stage!
  • The Speaker Room will be at your disposal for the duration of the event. There will be technical support, wi-fi, light refreshments and meeting facilities

Where is my session taking place?

  • The Battery Cells & Systems Expo and Vehicle Electrification Expo are taking place in Hall 3
    • Theatre A is at the front of Hall 3
    • Theatre B is at the rear of Hall 3
  • The Advanced Materials Show and The Advanced Ceramics Show are taking place in Hall 3A
    • Theatre C is at the front of Hall 3A
    • Theatre D is at the rear of Hall 3A

Please review our floorplan HERE to familiarise yourself with the theatre locations

Where can I view the conference agenda?

  • To view The Battery Cells & Systems Expo and Vehicle Electrification Expo agenda, please click HERE
  • To view The Advanced Materials Show and The Advanced Ceramics agenda, please click HERE

Do I need to pre-register as a speaker?

  • NO – we will take care of this for you!
  • We will email your badge to you prior to the event – we kindly ask that you print it prior to arrival, to fast track your entry and minimise queuing onsite
  • Alternatively, please visit one of the badge collection counters in the entrances to Halls 3 & 3A, when you arrive; one of the team will be happy to assist you

What sort of set-up can I expect in my theatre?

  • Our conferences are free-to-attend, taking place in theatres on the show floor
  • These theatres are open, allowing attendees to drop in and out of sessions at their leisure, without disrupting proceedings
  • Session Moderators will be responsible for welcoming attendees, introducing speakers/ panel discussions, keeping sessions running to schedule and assisting with Q&A portions of the programme
  • The technicians in the theatres will be responsible for launching your presentation for you. You will then take control of your file, advancing slides with a wireless presenter/ clicker
  • At the lectern you will be able to view any notes that are incorporated into your presentation file (these notes will not be visible to the audience or to the other panellists on-stage)
  • You will be equipped with a lavalier microphone; no gooseneck or handheld microphones will be available
  • Panel discussions will take place on-stage in comfortable armchairs with individual water tables (NOT at a traditional panel desk)
  • Please take the seating formation on-stage (i.e. no desk in front of you) into consideration when choosing what to wear. It would be also be helpful if you could incorporate a belt into your outfit if possible, to attach your mic-pack to
  • There will be countdown timers positioned to be clearly visible from the lectern and seating area on-stage, to help speakers adhere allocated talk/ discussion/ Q&A times
  • There will be a large comfort monitor positioned to be visible at the panel discussion area on-stage, so those seated can easily view slides being presented
  • Individual water bottles will be readily available to you – don’t forget to take yours with you when you go to the lectern to speak!

Will my presentation file be made available to conference attendees?

  • No, presentations will not be shared with attendees post event.

Will the conference be photographed/ videoed? Will audio be recorded?

  • We will capture conference audio, to be shared as part of our post-event conference proceedings
  • We may capture some conference session photographs/ video in order to create promotional materials for future marketing activities
  • If you wish to opt out of either/ both of the above, please email Sarah Stirling: conference@event-partners.com 

Have you secured any preferential rates at nearby hotels?

  • Please click HERE to book one of our partner hotels through our official accommodation provider, Langham Travel 
  • The Headquarter hotel for this event is The Moxy, NEC

How will my data be handled?

  • By confirming to speak/participate at these events you are providing consent to add your details to our database and for us to contact you in connection with these and other related events.
  • For further information on how your data will be used, please view our privacy policy